SUBMISSION GUIDELINES

Below are detailed guidelines to help you prepare your Tapia 2023 submissions.

Submissions are evaluated based on the relevance, importance/impact, and quality.

Submission Details

Session Formats:

  • General Presentation - 60 min. topical presentation offered in a general (non-panel/workshop) format
  • Panel - 60 min. session including a moderator and multiple panelists
  • Workshop - 75 min. interactive session with attendee engagement/activities
  • Lightning Talk - Short 15 minute presentation/tech-talk

You are required to provide a Detailed Description of the proposed session. The detailed description should describe

  • the target audience
  • the topic(s) to be covered
  • an outline of the agenda including a timeline

 

General Presentations:

The typical format for a general 60 minute presentation is as follows:

  • 35 minutes of presentation material on your topic
  • 15 minutes reserved for Q&A
  •   5 minutes for a Call-To-Action

Panels:

The detailed description should also include a description of the panel format (if unconventional), the position statements for each of the panelists, and the format for the post-presentation moderated discussion. The typical format for the session is to begin with short presentations by three to four leading experts in the relevant field, followed by a moderated dialogue among the panelists and the audience members. It is preferred that the specific set of panelists (and their relevant expertise) be set and named at the time of the submission.

 

Workshops:

The detailed description should also include an outline of the workshop’s agenda, including a timeline and the execution plan for the workshop. The execution plan will describe how the workshop will be carried out by its organizers. Workshops are strongly encouraged to provide guided hands-on activities and interactive audience participatory activities.

Birds of a Feather Guidelines

We invite the Tapia community to submit to organize BoF (Birds of a Feather) sessions at the Tapia Conference. BoF sessions provide an informal, town-hall-like forum for the discussion of technical or social issues among interested parties, providing a venue for communities (existing or dynamically organized) to network and possibly lead to potential collaborations. Students are particularly encouraged to submit. Prior BoF topics included robotics, cybersecurity, diversity in computing, and the enhancement of diversity initiatives in computer science research.

For questions regarding BoF submissions please contact Tapia Birds of a Feather Committee.

 

Academic, Industry/Government, Technical Guidelines

Academic Submission Guidelines

Sessions should aim to engage and stimulate significant discussions on teaching, professional development, and broadening participation topics that would appeal to faculty and administrators, as well as students (undergraduate and/or graduate).

For questions regarding Academic submissions please contact Tapia Academic Committee.

Industry/Government Submission Guidelines

Sessions should aim to engage and stimulate significant discussions on professional development and broadening participation topics that would appeal to professionals in industry and government. 

For questions regarding Industry/Government submissions please contact Tapia Industry/Government Committee.

Technical Submission Guidelines

Sessions should aim to engage and stimulate significant discussions on technical topics that would appeal to technical professionals. We seek a broad range of technical presentations on topics in various areas of computing such as, but not limited to: quantum computing, blockchain, cybersecurity, computer systems architecture, artificial intelligence, machine learning and big data, Internet of things, robotics, security and privacy, virtual/augmented reality, human-centric computing, software engineering, social computing and education.

For questions regarding Technical submissions please contact Tapia Technical Committee.

Poster Guidelines

Tapia Student Poster Competition

The poster session provides an opportunity for students to present their latest research results and methodologies to a broad audience and to network with peers and experts in their research area. Posters are appropriate for work in progress, preliminary results, and late-breaking research results. If your poster submission is accepted, it will be displayed for a 2-hour time period for judging. One student author must attend the conference as the designated poster presenter. Only one author can present during judging and an author may only present one poster. Posters must represent original work and cannot be previously presented or published in another venue. We will recognize poster winners for two separate categories—1st, 2nd, and 3rd place winners for undergraduate students and 1st, 2nd, and 3rd place winners for graduate students.

ACM Student Research Competition (SRC)

In addition to the Tapia Poster Competition, presenters can choose to enter the ACM Student Research Competition (SRC). The ACM SRC consists of two rounds: (1) traditional research poster session and (2) research talk. If selected for Round 2, students will give a short presentation of their research before a panel of judges Friday, September 15, 2023. Up to three winners will be chosen in each category, undergraduate and graduate, and receive prizes. These prizes are separate from the Tapia poster prizes. An SRC poster is also eligible for a Tapia poster prize. The winners of the SRC will be invited to participate in the ACM Student Research Competition Grand Finals outside of the Tapia conference. To be eligible for SRC, (1) a poster submission’s first author must be the only student author in the author list, i.e., being an undergraduate or graduate student pursuing an academic degree at the time of initial submission; (2) the poster submission’s first author must be a current student member of the ACM, and must provide his/her ACM member number (a student can sign up for the ACM Student Membership for only $19 a year). A poster submission with multiple student authors will not be eligible for SRC. For additional information, visit the official ACM Student Research Competition websitePosters must represent original work and cannot be previously presented or published in another venue.

Poster Submission Guidelines

Your poster proposal must include the following:

  • Title
  • Category (undergraduate or graduate)
  • If any of the student authors is a graduate student, the category is “graduate”. If all student authors are undergraduate students, the category is “undergraduate”.
  • Names of the authors
  • If you are entering the ACM SRC competition (Indicate “yes” if the above listed eligibility criteria for ACM SRC is met)
  • Name of advisor(s)
  • Research abstract (250 word max) which must conform to the Tapia Submission Guidelines below

The research abstract should describe: the research problem and motivation, background and related work, approach and uniqueness, results, and contributions. Papers are judged based on how well they cover these aspects of the work.

 

Tapia Poster Template (.docx)  |  Tapia Poster Template (.odt)  |  Tapia Poster Template (.pdf)

 

Important Note
Tapia scholarships covering conference registration fee, a reimbursable travel stipend (up to $600) and hotel accommodations are ONLY awarded to accepted Poster presenters studying at colleges/universities in the U.S. and U.S. Territories. Accepted student poster presenters at international universities are responsible for their own registration fee, travel and hotel.

Tapia Scholarship applications MUST be submitted by February 20, 2023 at 11:59 pm HST.

 If you DO NOT submit an application for a Tapia Scholarship and your poster is accepted, you will be responsible for the conference registration fee, travel and hotel expenses. **

For questions regarding Poster submissions please contact Tapia Poster Committee.

Doctoral Consortium Guidelines

The Doctoral Consortium provides an opportunity for PhD candidates to present and discuss their research activities and interests with a panel of established researchers in computing. PhD students who are in their third year or greater or have defended their dissertation proposal (successfully or unsuccessfully) are eligible to submit. Students will be evaluated on how well they present their research introduction and motivation, background information and literature review, problem statement and research questions, hypotheses, proposed methodology, results, future steps, and potential contributions to their research field.

Doctoral Consortium proposals must include the following:

1. Document consisting of background information

  • CV (up to 2 pages)—Include the number of years enrolled in your doctoral program and the contact information for your dissertation advisor in your Education Section; this section should be first and bold the number of years and the contact information.
  • Statement of Expectations (up to 250 words) - State what you expect to gain from presenting and participating in the Doctoral Consortium
  • Abstract of your proposed research (up to 300 words)—Conclude your abstract with the heading Keywords; also provide four keywords that defines your computing research area (ex. Machine learning, High performance computing, Operating systems, Human computer interaction)

2. Summary of Dissertation
A pdf document consisting of a maximum of 4 pages including all text, figures, tables, and references. It must conform to the Tapia Format and Submission Guidelines and include the following headings:

  • Background and Literature Review
  • My Relevant Past Research
  • Research Gap(s), Problem Statement, Research Questions and/or Hypotheses
  • Proposed Methodology
  • Results and Future Steps (Future Steps only if you don’t have any results yet)
  • Potential Contributions to the Research Area

 

Tapia Submission Template (.docx)  |   Tapia Submission Template (.pdf)

Important Note
Tapia scholarships covering conference registration fee, a reimbursable travel stipend (up to $600) and hotel accommodations are ONLY awarded to accepted Doctoral Consortium presenters studying at colleges/universities in the U.S. and U.S. Territories. Accepted Doctoral Consortium presenters at international universities are responsible for their registration fee, travel and hotel.

Tapia Scholarship applications MUST be submitted by February 20, 2023, 11:59 pm Hawaii Standard Time.

 

Important Note:  If you DO NOT submit an application for a Tapia Scholarship and you are accepted into the Doctoral Consortium, you will be responsible for covering your conference registration, travel and hotel accommodations.

 

For questions regarding submissions please contact Tapia Doctoral Consortium Committee.

 

Scholarship Guidelines

Scholarships

Tapia scholarships for the conference registration fee, a reimbursable travel stipend (up to $600) and hotel accommodations are provided to accepted applicants. Those eligble for a Tapia Scholarship are: 

  • Students (community college/undergraduate/graduate), and post-docs at colleges/universities in the U.S and U.S. Territories
  • Faculty at Minority Serving Institutions

The Tapia Conference is unable to provide scholarships for individuals studying/working at foreign colleges/universities. Tapia scholarships are generously funded by Corporate Supporters and applications are reviewed by professional volunteers in industry and academia.

For questions regarding Scholarships please contact the Scholarship Committee.

Please email general questions to tapia-conference-committee@cmd-it.org.