Presentation and Poster Accessibility Guidelines

Presentation and Poster Accessibility Guidelines

We encourage Tapia presenters to consider accessibility with respect to their presentations and posters. Below are the ways you can make your presentation or poster accessible to people with disabilities.

Accessible Presentations

  • Speak all content on your slides.
  • Verbally describe images and graphics.
  • Caption must be displayed with all videos.
  • Use a high contrast color scheme.
  • Use more than color coding to communicate information.
  • Keep text brief and graphics simple.
  • Speak clearly. Use a headset to allow for higher quality audio.
  • Use understandable terms.
  • Presenters should be well-lit.
  • Backgrounds should be solid and non-moving.
  • No flashing content or excessive animations.
  • Utilize breakout rooms to encourage discussion among attendees.
  • You will be asked to provide your slides to conference organizers ahead of time in order for us to provide slides to attendees who need accommodations. 
  • Note that you will be able to record your presentation ahead of time. Recordings should be captioned. (Instructions for ways to caption videos.)
  • Consider giving a verbal description of yourself during the introduction for the benefit of attendees that cannot see.

Accessible Posters

  • Use large, sans serif fonts.
  • Select a high contrast color scheme.
  • Use white space wisely. Be wary of overcrowding the poster.
  • Caption or title all images and graphics.
  • Provide an introduction.
  • Provide a QR code or a short url that links to your poster. Be sure to provide alt text for any images.
  • Include a list of conversation starters (e.g., “Ask me about …”).
  • Consider providing a text only version of the poster for blind or low vision attendees.


Electronic access to presentations and posters

  • Many individuals who are blind or low vision rely on electronic versions of slides or posters in order to access the content. Tapia presenters will be asked to upload a version of your slides or poster before the conference. The presentations will be shared with individuals who need electronic copies of materials. Learn more about making pdfs and other documents accessible to people with disabilities.

Further resources about accessible presentations and accessible posters

Please visit our FAQ page for more on Accessibility at Tapia.