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Guidelines

Guidelines

Below is detailed information on your session submission and scholarship requirements to help you prepare and organize your submission with your fellow submitters.

Submission Types

The following are submission types:

  • Panel - 45 min. session including a moderator and multiple panelists
  • Workshop - 75 min. interactive session with attendee engagement/activities
  • General Presentation - 45 min. topical presentation offered in a general (non-panel/workshop) format

You are required to provide a detailed description of the proposed session in a PDF file. The detailed description should describe

  • the target audience,
  • the topic(s) to be covered, and
  • an outline of the agenda including a timeline and the execution plan for workshops.

The execution plan will describe how the workshop will be carried out by its organizers. For example, workshops may provide guided, hands-on activities, lecture-style instruction, interactive audience participatory activities, etc.  Additional details about the Point of Contact may be included if needed. PDF only. 2 page max.

If you are submitting a general presentation:

The detailed description should include the title and description of the presentation. The typical format for general presentation is as follows:

  • 20-25 minutes of presentation material on your topic.
  • 15-20 minutes reserved for Q&A or engagement.
  • 5-10 minutes for a Call-To-Action.

If you are submitting a panel:

The detailed description should include a description of the panel format (if unconventional) and the position statements for each of the panelists. The typical format for the session is to begin with short presentations by three to four leading experts in the relevant field, followed by a moderated dialogue among the panelists and the audience members. It is preferred that the specific set of panelists (and their relevant expertise) be set and named at the time of the submission. The description should also describe the format for the post-presentation moderated discussion.

If you are submitting a workshop:

The detailed description should describe the target audience, the topic(s) to be covered, and an outline of the workshop’s agenda, including a timeline and the execution plan for the workshop. The execution plan will describe how the workshop will be carried out by its organizers. Workshops are strongly encouraged to provide guided, hands-on activities, and interactive audience participatory activities that will engage the audience members in the topic to be discussed.

Submission Guidelines

A submission must include the following:

  • Submission Title
  • Submitters(s) information (name, email, affiliation)
  • A short bio (up to 250 words) for each submitter
  • A statement of the submitters' qualifications (up to 250 words)
  • A brief topic description (up to 250 words)
  • The target audience include (i) if the target is primarily industry, academic, student, or some combination, and (ii) an estimate of the number of attendees to help in room organization

All proposals are evaluated based on relevance to the conference, originality, and quality of the proposal.  Below are guidelines for each submission and link to submit your proposal.

 

Birds of a Feather Guidelines

We invite community members to submit proposals to organize BoF (Birds of a Feather) sessions at 2021 Tapia Conference. Students are particularly encouraged to suggest BOF proposals sessions. BoF sessions provide an informal, town-hall-like forum for the discussion of technical or social issues among interested parties and they provide a venue for communities (existing or dynamically organized) to network, leading to potential collaborations. Previous conferences have included BoF topics such as robotics, cybersecurity, diversity in computing, and the enhancement of diversity initiatives in computer science research. Sessions structured to bring together “different” communities are also welcome.

For questions regarding submissions please contact Tapia Birds of a Feather Committee.

Academic, Industry/Govt, Technical Guidelines

Academic Submission Guidelines

The sessions should aim to engage and stimulate significant discussions on teaching, professional development, and broadening participation topics that would appeal to faculty and administrators, as well as students (undergraduate and/or graduate).

For questions regarding submissions please contact Tapia Academic Committee.

Industry/Government Submission Guidelines

The Industry/Government sessions should aim to engage and stimulate significant discussions on professional development and broadening participation topics that would appeal to professionals in industry and government labs. 

We solicit proposals for 45 minute industry and government sessions that aim to engage and stimulate significant discussions on a particular technical topics of interest. We seek a broad range of technical presentations, panels and workshops on topics in various areas of computing such as, but not limited to, the following: quantum computing, blockchain, computing in the era of post-Moore’s Law, computer systems architecture, artificial intelligence, machine learning and big data, Internet of things, robotics, security and privacy, virtual/augmented reality, human-centric computing, software engineering, social computing and education.

For questions regarding submissions please contact Tapia Industry/Government Committee.

Technical Submission Guidelines

The Technical sessions should aim to engage and stimulate significant discussions on technical topics that would appeal to technical professionals. 

We solicit proposals for 45 minute technical sessions that aim to engage and stimulate significant discussions on a particular technical topics of interest. We seek a broad range of technical presentations, panels and workshops on topics in various areas of computing such as, but not limited to, the following: quantum computing, blockchain, computing in the era of post-Moore’s Law, computer systems architecture, artificial intelligence, machine learning and big data, Internet of things, robotics, security and privacy, virtual/augmented reality, human-centric computing, software engineering, social computing and education.

For questions regarding submissions please contact Tapia Technical Committee.

Poster Guidelines

Tapia Student Poster Competition

The research poster session provides an opportunity for students to present their latest research results and methodologies to a wide conference audience and to network with peers and experts in their research area. Posters are appropriate for work in progress, preliminary results, and late-breaking research results. If your poster submission is accepted, it will be displayed for a 2-hour time period on Thursday, September 16, 2021. At least one student author for each accepted poster must register to attend the conference and be designated to present the poster during the 2-hour session. During this time, a panel of judges will score the posters. We will recognize posters for two separate categories—1st, 2nd, and 3rd place winners for undergraduate students and 1st, 2nd, and 3rd place winners for graduate students. An attendee may present only one poster. Posters must represent original work and cannot be previously published in another venue.

ACM Student Research Competition (SRC)

On top of the poster program, Tapia 2021 will host an ACM Student Research Competition (SRC), sponsored by Microsoft Research. The ACM SRC consists of two phases: (1) poster presentation (being part of the traditional research poster session), and (2) research talk. In Phase 2, selected students will give a short presentation of their research before a panel of judges in a special session at Tapia 2021. Up to three winners will be chosen in each category, undergraduate and graduate, and receive prizes (note that these prizes are separate from the above poster winner prizes, and an SRC poster is also eligible for a poster winner prize). The winners of the competition will be invited to participate in the ACM Student Research Competition Grand Finals.

To be eligible for SRC, (1) a poster submission’s first author must be the only student author in the author list, i.e., being an undergraduate or graduate student pursuing an academic degree at the time of initial submission; (2) the poster submission’s first author must be a current student member of the ACM, and must provide his/her ACM member number (a student can sign up for the ACM student membership for only $19 a year). In other words, a poster submission with multiple student authors won’t be eligible for SRC. For additional information, visit the official ACM Student Research Competition website.

Poster Submission Guidelines

Your poster proposal must include the following:

  • Title
  • Category (undergraduate or graduate)
  • If any of the student authors is a graduate student, the category is “graduate”. If all student authors are undergraduate students, the category is “undergraduate”.
  • Names of the authors
  • If you are entering the ACM SRC competition (Indicate “yes” if the above listed eligibility criteria for ACM SRC are met including a designated presenter (must be a student) and the presenter’s ACM student member number (required only for an SRC-eligible submission)
    the name of the advisor(s)
  • 2-page research abstract which must confirm to the Tapia Submission Guidelines below, and must not exceed 2 pages for all text, figures, and references in PDF format

The 2-page research abstract is used as the basis for reviewing your submission.

The research abstract should describe: the research problem and motivation, background and related work, approach and uniqueness, results, and contributions. Papers are judged based on how well they cover these aspects of the work.

 

Tapia Poster Template (.docx)  |  Tapia Poster Template (.odt)  |  Tapia Poster Template (.pdf)

Tapia LaTeX Template (.docx)  |  Tapia LaTeX Template (.odt)  |  Tapia LaTeX Template (.pdf)

Important Note
1. Scholarships are ONLY awarded to accepted presenters studying at colleges/universities in the U.S. and U.S. Territories. Accepted student poster presenters at international universities are responsible for their own registration to attend the conference.

2. The designated student Poster Presenters who are studying at U.S. colleges/universities or at colleges/universities in U.S. Territories are eligible to receive a scholarship that includes full conference registration.

 

You MUST submit your application for a Tapia scholarship by Wednesday, April 14, 2021 at 11:59 pm Hawaii Time.

Important Note: If you DO NOT submit an application for a Tapia Scholarship and your poster is accepted, you will be responsible for covering your conference registration.**

 

For questions regarding poster submissions please contact Tapia Poster Committee.

Doctoral Consortium Guidelines

The Doctoral Consortium provides an opportunity for Ph.D. students to discuss and explore their research interests and career objectives with a panel of established researchers in computing. Ph.D. students who are at least in their third year or have defended their dissertation proposal (successfully or unsuccessfully) are eligible to submit. Doctoral Consortium proposals must include the following the following documents:

1. Document consisting of background information

  • CV (up to 2 pages)—Include the number of years enrolled in your doctoral program and the contact information for your dissertation advisor in your Education Section; this section should be first and bold the number of years and the contact information.
  • Statement of expectations (up to 250 words, stating what you expect to gain from presenting and participating in the Doctoral Consortium)
  • Abstract of your proposed research (up to 300 words)—Conclude your abstract with the heading Keywords; then provide four that define your computing research area (ex. Machine learning, High performance computing, Operating systems, Human computer interaction)
  • Recommendation from your thesis advisor

2. Summary of Dissertation
A pdf document consisting of a maximum of 4 pages including all text, figures, tables, and references. It must conform to the Tapia Format and Submission Guidelines and include the following headings:

  • Background and Literature Review
  • My Relevant Past Research
  • Research Gap(s), Problem Statement, Research Questions and/or Hypotheses
  • Proposed Methodology
  • Results and Future Steps (Future Steps only if you don’t have any results yet)
  • Potential Contributions to the Research Area

Tapia Submission Template (.docx)  |   Tapia Submission Template (.pdf)

 

Travel Scholarships are awarded only to accepted presenters studying at colleges/universities in the U.S. and U.S. Territories. Accepted Doctoral Consortium presenters at international universities are responsible for their registration to attend the conference.

You MUST submit your application for a Tapia scholarship by April 14, 2021 at 11:59 pm Hawaii Time.

Important Note:  If you DO NOT submit an application for a Tapia Scholarship and you are accepted into the Doctoral Consortium, you will be responsible for covering your conference registration, travel and hotel accommodations.

For questions regarding submissions please contact Tapia Doctoral Consortium Committee.

Scholarship Guidelines

Scholarships

The Tapia Conference provides conference registration.

  • students (community college/undergraduate/graduate), and post-docs at colleges/universities in the U.S and U.S. Territories.
  • Scholarships are also provided for faculty at Minority Serving Institutions.

Tapia scholarships are generously funded by government and industry organizations. The Tapia Conference is unable to provide scholarships for individuals studying/working at foreign colleges/universities. Scholarships are reviewed by over 90 professional volunteers in industry and academia.

For questions regarding scholarships please contact the Scholarship Committee

The requirements detailed above  ensure optimal engagement with your audience. If you have any questions, feel free to send email to tapia-conference-committee@cmd-it.org.