Virtual Logistics

Logistics to Consider

Moving to a virtual format for Tapia will be our first time and understand there are challenges. Not everyone will have strong bandwidth access, so you want to test your equipment and improve on basic techniques that could help deliver a solid presentation with no technical difficulties.

  • If you have the option to use a network connection via cable to your computer or WIFI, select the network connection via cable.  This will reduce the disconnections while engaged with the conference.
  • If you are using an external microphone, be sure it is turned up. Attendees will have different volume levels so it’s important that your output is clear and at a decent high volume. 
  • If you are using an internal microphone and using speakers, ensure you are in a quiet area. The recommendation is to use earphones with a mic to reduce background noise. 
  • If you are using an internal camera with your computer, ensure your settings are at high definition (HD). If you have an external web camera, your image will be much clearer. This is not a requirement so there is no need to purchase an external web camera
  • For video options, test your bandwidth. Depending on how you format your panel/workshop, you and/or your panelists will want to test with all of your videos on and audio. If you have a Q&A session or engagement opportunity, have only one of your panelists (probably moderator) to facilitate any Q&A. You can ask attendees to turn on/off their video as you want. Be mindful of your bandwidth capacity.