SUBMISSION GUIDELINES

Below are detailed guidelines to help you prepare your Tapia Conference submissions.

Submissions are evaluated based on the relevance, importance/impact, and quality.

Please note, recruiting or marketing related sessions are not allowed.

Submission Details

Session Formats:

  • General Presentation - 60 min. topical presentation offered in a general (non-panel/workshop) format
  • Panel - 60 min. session including a moderator and multiple panelists
  • Workshop - 75 min. interactive session with attendee engagement/activities
  • Lightning Talk - Short 15 minute presentation/tech-talk

You are required to provide a Detailed Description of the proposed session. The detailed description should describe

  • the target audience
  • the topic(s) to be covered
  • an outline of the agenda including a timeline

 

General Presentations:

The typical format for a general 60 minute presentation is as follows:

  • 35 minutes of presentation material on your topic
  • 15 minutes reserved for Q&A
  •   5 minutes for a Call-To-Action

Panels:

The detailed description should also include a description of the panel format (if unconventional), the position statements for each of the panelists, and the format for the post-presentation moderated discussion. The typical format for the session is to begin with short presentations by three to four leading experts in the relevant field, followed by a moderated dialogue among the panelists and the audience members. It is preferred that the specific set of panelists (and their relevant expertise) be set and named at the time of the submission.

 

Workshops:

The detailed description should also include an outline of the workshop’s agenda, including a timeline and the execution plan for the workshop. The execution plan will describe how the workshop will be carried out by its organizers. Workshops are strongly encouraged to provide guided hands-on activities and interactive audience participatory activities.

Panels & Workshops Guidelines

Sessions should aim to engage and stimulate significant discussions on professional development, broadening participation and technical topics such as, but not limited to: quantum computing, blockchain, cybersecurity, computer systems architecture, artificial intelligence, machine learning and big data, Internet of things, robotics, security and privacy, virtual/augmented reality, human-centric computing, software engineering, social computing and education.

Sessions may appeal to various audiences (e.g., professionals in corporate, government, non-profits, academic faculty and staff, college students and recent college graduates).

Each submission will be reviewed and rated based on the following:

  • Relevance to Diversity and/or Computing
  • Soundness of Proposal
  • Importance/Impact of Proposal
  • Quality of Proposed Presentation

NOTE: Recruiting or marketing related sessions are not allowed.

For questions regarding Panel & Workshop submissions please contact Tapia Panels & Workshops Committee.

Birds of a Feather Guidelines

We invite the Tapia community to submit to organize BoF (Birds of a Feather) sessions at the Tapia Conference. BoF sessions provide an informal, town-hall-like forum for the discussion of technical or social issues among interested parties, providing a venue for communities (existing or dynamically organized) to network and possibly lead to potential collaborations. Students are particularly encouraged to submit. Prior BoF topics included robotics, cybersecurity, diversity in computing, and the enhancement of diversity initiatives in computer science research.

Each submission will be reviewed and rated based on the following:

  • Relevance to Diversity and/or Computing
  • Soundness of Proposal
  • Importance/Impact of Proposal
  • Quality of Proposed Presentation

NOTE: Recruiting or marketing related sessions are not allowed.

For questions regarding BoF submissions please contact Tapia Birds of a Feather Committee.

 

Scholarship Guidelines

Scholarships

Tapia scholarships for the conference registration fee, a reimbursable travel stipend (up to $600) and up to 3 nights hotel accommodations are provided to accepted applicants. Those eligible for a Tapia Scholarship are:

  • Students (community college/undergraduate/graduate) at colleges/universities in the U.S and U.S. Territories
  • Faculty and Postdocs at Minority Serving Institutions

The Tapia Conference is unable to provide scholarships for individuals studying/working at foreign colleges/universities and does not sponsor international students. Tapia scholarships are generously funded by corporate supporters and applications are reviewed by corporate, government and academic professional volunteers.

NOTE: Reimbursement for travel expenses will only be provided to those who physically attend the Tapia Conference. Travel expenses, including flights, will not be reimbursed if you do not attend the conference, even in cases of illness.

Each student scholarship application will be reviewed and rated based on the following:

  • Leadership experience
  • Academic excellence
  • Essay demonstrating how applicant would benefit from attending the conference

Each faculty/postdoc scholarship application will be reviewed and rated based on the following:

  • Demonstration of leadership in the academic and/or broader community
  • Demonstration of a plan to broaden participation in computing
  • A robust information dissemination plan

 

For questions regarding Scholarships please contact the Scholarship Committee.

Student Poster Competition Guidelines

Tapia Student Poster Competition

The poster session provides an opportunity for students to present their latest research results and methodologies to a broad audience and to network with peers and experts in their research area. Posters are appropriate for work in progress, preliminary results, and late-breaking research results. If your poster submission is accepted, it will be displayed for a 2-hour time period for judging. One student author must attend the conference as the designated poster presenter. Only one author can present during judging and an author may only present one poster. Posters must represent original work and cannot be previously presented or published in another venue. We will recognize poster winners for two separate categories—1st, 2nd, and 3rd place winners for undergraduate students and 1st, 2nd, and 3rd place winners for graduate students.

ACM Student Research Competition (SRC)

In addition to the Tapia Poster Competition, presenters can choose to enter the ACM Student Research Competition (SRC). The ACM SRC consists of two rounds: (1) traditional research poster session and (2) research talk. If selected for Round 2, students will give a short presentation of their research before a panel of judges. Up to three winners will be chosen in each category, undergraduate and graduate, and receive prizes. These prizes are separate from the Tapia poster prizes. An SRC poster is also eligible for a Tapia poster prize. The winners of the SRC will be invited to participate in the ACM Student Research Competition Grand Finals outside of the Tapia conference. To be eligible for SRC, (1) a poster submission’s first author must be the only student author in the author list, i.e., being an undergraduate or graduate student pursuing an academic degree at the time of initial submission; (2) the poster submission’s first author must be a current student member of the ACM, and must provide his/her ACM member number (a student can sign up for the ACM Student Membership for only $19 a year). A poster submission with multiple student authors will not be eligible for SRC. For additional information, visit the official ACM Student Research Competition websitePosters must represent original work and cannot be previously presented or published in another venue.

Poster Submission Guidelines

Your poster proposal must include the following:

  • Title
  • Category (undergraduate or graduate)
  • If any of the student authors is a graduate student, the category is “graduate”. If all student authors are undergraduate students, the category is “undergraduate”.
  • Names of the authors
  • If you are entering the ACM SRC competition (Indicate “yes” if the above listed eligibility criteria for ACM SRC is met)
  • Name of advisor(s)
  • Research abstract (250 word max) which must conform to the Tapia Submission Guidelines below

The research abstract should describe: the research problem and motivation, background and related work, approach and uniqueness, results, and contributions. Papers are judged based on how well they cover these aspects of the work.

If your poster is selected for the Tapia Conference, each presenter must bring a physical poster, not to exceed 48”x 96”, to display during the conference.

Each poster submission will be reviewed and rated based on the following:

  • Relevance to Diversity and/or Computing
  • Soundness of Research Plan
  • Importance/Impact of Research Topic
  • Originality of Content
  • Quality of Submission

Tapia Poster Template (.docx)  |  Tapia Poster Template (.odt)  |  Tapia Poster Template (.pdf)

Tapia LaTeX Template (.docx)Tapia LaTeX Template (.odt)  |  Tapia LaTeX Template (.pdf)

 

Important Note
Tapia scholarships covering conference registration fee, a reimbursable travel stipend (up to $600) and hotel accommodations are ONLY awarded to accepted Poster presenters studying at colleges/universities in the U.S. and U.S. Territories. Accepted student poster presenters at international universities are responsible for their own registration fee, travel and hotel.

Tapia Scholarship applications MUST be submitted by February 26, 2024 at 11:59 pm HST.

 If you DO NOT submit an application for a Tapia Scholarship and your poster is accepted, you will be responsible for the conference registration fee, travel and hotel expenses. **

For questions regarding Poster submissions please contact Tapia Poster Committee.

Doctoral Consortium Guidelines

The Doctoral Consortium provides an opportunity for PhD candidates to present and discuss their research activities and interests with a panel of established researchers in computing. PhD students who are in their third year or greater or have defended their dissertation proposal (successfully or unsuccessfully) are eligible to submit. Students will be evaluated on how well they present their research introduction and motivation, background information and literature review, problem statement and research questions, hypotheses, proposed methodology, results, future steps, and potential contributions to their research field.

Doctoral Consortium proposals must include the following:

Background Information

  • Thesis Summary Abstract (up to 300 words)— Include a short abstract paragraph followed by a minimum of four keywords that defines your computing research area (ex. Machine Learning, High Performance Computing, Operating Systems, Human Computer Interaction)
  • CV (up to 2 pages)—Include the number of years enrolled in your doctoral program and the contact information for your research advisor in your Education Section
  • Statement of Expectations (up to 250 words) - State what you expect to gain from presenting and participating in the Doctoral Consortium.


Thesis Summary

A PDF document (up to 4 pages including all text, figures, tables, and references) that includes the following:

  • The technical problem to be solved with a justification of its importance
  • An account of related and prior works that explains why these works have not solved the problem
  • The specific research problem or question that your thesis work will address
  • A sketch of the proposed approach or solution
  • The expected contributions of your dissertation research
  • Progress in solving the stated problem
  • The methods you are using or will use to carry out your research
  • A plan for evaluating your work and presenting credible evidence of your results to the research community

This content should be incorporated into the document using the following headings:

  • Background and Literature Review
  • My Relevant Past Research
  • Research Gap(s), Problem Statement, Research Questions and/or Hypotheses
  • Proposed Methodology
  • Results and Future Steps
  • Potential Contributions to the Research Area

 

Each proposal will be reviewed and rated based on the following:

  • Writing style and explanation of the research problem
  • Evidence of initially completed work
  • Relevance of the Literature Review to the current research problem
  • Methodology and Results

 

Important Note
Tapia scholarships covering conference registration fee, a reimbursable travel stipend (up to $600) and hotel accommodations are ONLY awarded to accepted Doctoral Consortium presenters studying at colleges/universities in the U.S. and U.S. Territories. Accepted Doctoral Consortium presenters at international universities are responsible for their registration fee, travel and hotel.

Tapia Scholarship applications MUST be submitted by February 26, 2024, 11:59 pm Hawaii Standard Time.

If you DO NOT submit an application for a Tapia Scholarship and you are accepted into the Doctoral Consortium, you will be responsible for covering your conference registration, travel and hotel accommodations.

For questions regarding Doctoral Consortium submissions please contact Tapia Doctoral Consortium Committee.

 

Please email general questions to tapia-conference-committee@cmd-it.org.